Zetafax
Zetafax Duo
At the top of the Zetafax range is Zetafax Duo, which adds the power and features of Zetadocs PDF to Zetafax. It provides a highly visual 'document builder' to combine and convert documents to PDFs and then send them securely by email, as well as fax. It's ideal for creating and delivering business documents such as sales quotations, purchase orders and financial statements.
Zetafax Duo helps speed up and secure the document production and delivery processes throughout your company to save time and money, help improve customer service and support the ever growing requirements of compliance.
Users can merge documents from different sources into a single, personalized PDF which can then be sent to one or more recipients by email and by fax. Email documents are sent in PDF format using Microsoft Outlook, while fax documents are sent as TIFF images via the central Zetafax server.
Powerful automation
Zetafax Duo include features to automate the production and delivery of documents:
- Control what information sales proposals will contain, such as brochures and price lists
- Automatically merge documents onto corporate stationery
- Include personalized text in the covering email or fax coversheet
- Determine how the document is delivered: fax only, fax and email, email only, etc
- Specify whether an archive copy should be kept on the network
Fast to install, configure and roll out
Zetafax Duo can be installed and configured quickly. Its support for Windows Group Policy helps you roll out client software to the desired number of users from a central location, instead of having to go to individual desktops to install.
Intuitive to use
Once your Zetafax Duo system is installed, your users can get up to speed quickly. The Client is so intuitive that it requires little, if any training. All users' communications can be stored in a central location.
Fully supported, so you can always get help
If you need technical support, Equisys dedicated Support Engineers are available by telephone and email in the UK and USA . Elsewhere, technical support is provided by highly trained and accredited Equisys Distributor Partners.
Zetafax Duo includes Software Assurance which keeps your system current with updates, upgrades and fixes, as they are released.
How it works
Zetafax Duo provides step by step document assembly through a powerful WYSIWYG user interface. This dramatically reduces the time needed to produce professional looking documents that support your corporate standards and branding. You can combine existing documents from different sources into a new template, and then use that template to convert future similar documents automatically to PDF and fax formats:
- All sales quotations can look consistent and include the right terms and conditions
- Every job recruitment interview email can include information on your company and a map of how to reach you
- Information packs of relevant brochures can be assembled in moments and look as great as glossy printed matter, but cost nothing to produce and reach your customer immediately
- Invoices and financial statements can include payment terms and details, yet take only moments to send
- Daily, weekly and monthly business reports can be circulated quickly and easily in the format that suits each recipient best
Zetafax Duo integrates fully with Microsoft Office for one click faxing and PDF emailing as part of users' daily business routine. The Zetafax Server provides native integration with Microsoft Exchange, so all faxes can be routed to and from desktops via Microsoft Outlook. PDFs can also be sent directly from the Outlook Client.
Secure
Using Zetafax's support of DDI routing, fax document delivery is point-to-point, removing the risk of document interception and misdirection. Sending a document as a PDF by email helps prevent alteration by the recipient: security options such as password protection or print prevention can be applied.
Users of Zetafax Duo have full control over the presentation of their data, because faxes and PDF files always retain the original "look and feel" when viewed or printed.
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Zetafax Duo features
Zetafax Duo can provide cost-savings of more than 80% on conventional document distribution by replacing paper with electronic document production, delivery and archiving.
Benefits
Improves productivity: Automate delivery of batches of documents to multiple recipients in different formats.
Works with your existing IT Infrastructure: Send all documents from Microsoft Outlook.
Choose the method of delivery to suit recipients: Fax, email or print
Reduce the cost of document production and delivery: Transform documents to fax and PDF in one step from any application
Support compliance: Deliver documents securely and automate archiving
User stories
"Our customers love receiving all the information they need in a single document. Zetafax Duo saves us money and time, and helps us provide great customer service."
Randy Blasch, IT Manager, Response Media Products Inc
Scanners
Integration with Twain compatible scanners means that paper documents can be acquired and merged with other documents before being sent or saved.
Fax, email and print
Choose the method of electronic delivery that suits each recipient best. Paper documents can be output for those still requiring physical copies.
New Outlook addin
Now Word, Excel and PowerPoint attachments to your emails can be combined by Zetafax Duo and converted into a single PDF attachment or compacted into a ZIP file. Just click on the toolbar button in Microsoft Outlook.
Electronic stationery
Company letterhead can be overlaid onto any document for instant formatting and distribution by fax and email without the need to re-format the original documents. For repeated document use, Templates can be produced which can be used over and over again.
Rapid return on investment
Document production and delivery costs using 'traditional' paper-based methods can be significant, when considering pre-printed stationery, envelopes, brochures, franking, faxing and printing consumables. Zetafax Duo manages distribution directly to and from users' desktops, so it can pay for itself in a matter of months.